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What is a Vendor Management System?

A Vendor Management System (VMS):

sourcing Handles Recruiting / Sourcing of Contingent and Permanent Staff
documentation Prequalifies Candidates, Secures Required Documentation
payroll Manages Employee Timekeeping and Payroll
invoicing Prepares and Tracks Invoicing and Payments for All Parties

How Stay Staffed's Vendor Management System Works:

vmsThe Stay Staffed VMS is an extensive network of staffing providers (a.k.a. vendors), who submit and manage candidate placements via Stay Staffed's web-based application.

  • You post your open positions to a single online application. Post manually or automate if you wish.
  • Your selected group of staffing agencies will:
    • See your open positions
    • Decide if they have a candidate who is a good fit
    • Submit qualified candidate for your position, detailing
      1. the candidate’s experience, credentials, additional requirements
      2. a billing rate for you to review
      3. candidate availability, location
  • At your convenience, you browse submitted candidates online
  • Notify Stay Staffed of any candidates for follow up
  • Interview who you wish,
  • Hire only when (and if) ready
  1. Stay Staffed handles employee verification, credentialing, documentation and onboarding of any hires
  2. Stay Staffed administers timekeeping, payroll and invoicing
  3. Stay Staffed conducts offboarding, and provides reports on vendor performance and productivity

Benefits of Stay Staffed VMS

vms benefitsIt costs employers nothing to take advantage of this easy-to-use system and start hiring better staff, faster, at more competitive rates. And Stay Staffed offers several features that you won't find in every Vendor Management System.

  • All agency inquiries are managed through Stay Staffed -- so you have a single point of contact.
  • You can elect to handle all transactions online or customize your client service as you see fit
  • Stay Staffed handles time-consuming admin functions, like sourcing, pre-qualification, documentation, onboarding, offboarding, timekeeping, payroll and more
  • With a wider candidate pool to draw from, you get access to more competitive information about candidate quality, availability and rates
  • Because agencies submit through Stay Staffed, they may provide candidates at a lower rate than your contracted bill rates
  • Choose to work with your existing staffing agencies, or expand your reach with any mix of vendors in the Stay Staffed network
  • Stay Staffed is vendor neutral – you decide which agencies to work with and make all hiring decisions

Contact us right now with any questions about Vendor Mangement Systems -- or workforce management in general...